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Loans

1. Overview

The Loans module allows track your your loans including start date, interest rate, payment splits between interest and principal, loan balances and escrow amounts.   You can also add multi-property loans.

2. Accessing the Module

To access the Loans module:

  • Navigate to Properties > Loans in the sidebar.
  • Or open a property and go to the Loans tab within its detail view.

3. Main Dashboard

Viewing Your Loans

The dashboard displays all loans in a structured table, including:

  • Property: The associated property
  • Lender: Bank or financial institution name
  • Start Date: Loan start date
  • End Date: Loan maturity date
  • Original Amount: Total loan amount at origination
  • Payment Frequency: Monthly, Quarterly, Semi-annually, or Annually
  • Status: Loan status (Active, Paid Off, Maturing Soon)

Actions

Each loan record supports:

  • View Details – Open the full loan record
  • Edit – Update terms, lender info, or payment schedule
  • Delete – Remove the loan (with confirmation)
  • Upload Documents – Attach mortgage statements or loan documents

4. Adding Loans

Manual Entry

To manually enter a loan:

  1. Click Add Loan
  2. Fill out the loan form:
    • Property: Select from your property list
    • Lender Name
    • Original Loan Amount
    • Start Date and End Date
    • Payment Frequency
  3. (Optional) Enter interest rate, current balance, or amortization details
  4. (Optional) Attach related documents
  5. Click Add to save

Required Fields

  • Property
  • Lender name
  • Original loan amount (must be greater than 0)
  • Start date and end date
  • Payment frequency

AI-Powered Document Upload

To extract loan data from documents:

  1. Click AI Upload
  2. Upload documents such as loan agreements or statements (PDF, DOC, JPG, PNG)
  3. AI will attempt to extract:
    • Lender and borrower info
    • Loan amount and interest rate
    • Start and end dates
    • Payment frequency and due dates
  4. Review and edit extracted data
  5. Approve the loan to add it to your dashboard

5. Loan Detail View

Each loan has its own detail page with comprehensive information.

Loan Information

  • Linked property and lender
  • Original loan amount and interest rate
  • Start and end dates
  • Payment frequency and loan status

Financial Summary

  • Remaining balance (manually updated or editable)
  • Estimated monthly or periodic payment
  • Payment forecast summary (if schedule is defined)

Inline Editing

  • Click into most fields to update them directly
  • Changes are saved automatically

Document Panel

  • Upload or view loan-related files
  • Document types can include agreements, statements, and amortization tables
  • Supported formats: PDF, Word, image files

6. Filtering and Search

Use filters on the main dashboard to refine your loan list by:

  • Property: View loans by specific property
  • Lender: Filter by lender name
  • Status: Filter by Active, Maturing Soon, or Paid Off
  • Loan Amount: Filter by minimum or maximum loan size
  • Start/End Dates: Filter by date ranges

Tips:

  • Use exact lender names for best results
  • Combine filters for targeted views
  • Clear filters using the reset button

7. Payment Schedule Tracking

The Loan module supports basic recurring payment tracking based on payment frequency.

Schedule Features

  • Automatically generate due dates from loan terms
  • Identify upcoming or overdue payments
  • Optionally, record manual payments and track remaining balance

Payment Status Indicators

  • Upcoming: Due in more than 7 days
  • Due Soon: Due within 7 days
  • Overdue: Past the scheduled due date
  • Paid: Marked as completed manually

8. Adding Escrow Amounts

If you pay your insurance or property tax through your loan payment, you can add these to the loan by clicking Add Escrow button on the loan line of the main loan table.   When you add these amounts, they will be reflected in your loan payment amount and amortization table.

See more about managing escrow here.

9. Multi-Property Loan

If you have a single loan for more than one property, you can set up a multi-property loan.  When entering your loan you can add more properties.  Set a % of allocation to each property ensuring that your total is 100%.   When the amortization table and financial reporting entries are created, the interest and principal amounts will be allocated to each property based on those percentages.   You can also split your Insurance and Escrow amounts by property.