Improvements Management

1. Overview

The improvements module is the best place to log and track any major improvements you’ve made to your properties—from a new roof to upgraded flooring or HVAC systems. Recording these updates helps you monitor the useful life of your investments and keep detailed records of costs, vendors, and documentation.

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When to Use This

Use the Assets module any time you:

• Complete a major renovation or repair

• Install long-lasting items like flooring or windows

• Want to track how much you’ve invested into a property over time

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2. Accessing the Module

To access the Equipment Module:

• Go to the Improvements module accessible from the left navigation menu (under equipment).

3. Main Dashboard

Viewing Your Improvements

The dashboard displays a list of all improvements records. For each record, you will see:

• Equipment Name
• Brand
• Model
• Serial Number
• Cost
• Location
• Install Date
• Expected Replacement
• Associated Property
• Category
• Option to Delete

Actions

Each equipment record supports:

• View Details – Click on the row to open the full record
• Edit – Update Equipment Details
• Delete – Remove the record (with confirmation)
• Upload Documents – Add tax bills, receipts, or appeals

Filtering and Search

Use filters at the top of the dashboard to narrow your view:

• Property: Filter by specific property
• Improvement Category
• Installation Date
• Expected Replacement Date

Tips:

• Combine filters for complex queries
• Use the reset button to clear all filters

 

4. Adding an Improvement

To add a new improvement:

1. Go to the Improvements module from the left sidebar.
2. Click Add First Improvement.
3. Select the Property where the improvement was made.
4. Enter a unique name for the record (e.g., “2023 Roof Replacement”).
5. Choose the Improvement Category, such as:
   1. Roofing
   2. HVAC
   3. Flooring
   4. Siding
   5. Other structural or fixture upgrades
6. Add the Contractor name & License (optional).
7. Enter Installation Date
8. Enter the Cost of the Improvement
9. Choose Accounting Treatment:
   1. Capitalize to spread cost out and track depreciation
   2. Expense to deduct full amount from accounting
10. The system will select a Depreciation Schedule (Capitalize Option Only). This can be overridden. 
11. The system will auto-fill an Expected Replacement Date on the type of improvement. This can be overridden
12. Upload any supporting documents like receipts, quotes, or before/after photos.
13. Click Create Improvement to save.

5. Improvement Detail View

Each Improvement record has it's own detail page. Click on the row of the equipment you want to view details.

Key Information

• Edit and update improvement information
• Upload associated documents such as work order, invoices, quotes, contracts, etc. 
• Delete the Improvement (after confirmation)
• Payment Schedule:
  
  • Navigate to the transactions page to match a transaction to this expense to mark as paid. 
  • Or click the 3 vertical dots on the right to mark as paid or remove from financials
  • Click here to learn about transaction details

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Why This Matters

Tracking improvements helps you:

• Monitor the age and expected replacement timeline of key systems

• Organize property records for resale or tax time

• See where your capital is going across your portfolio

• Stay ahead of future budgeting needs

You’ll also have quick access to vendor details and documentation in case something goes wrong—making it easy to follow up or file a warranty claim.

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What’s Next

In a separate article, we’ll show you how to add a warranty to your improvement so you always know:

• What’s covered

• When the warranty expires

• Who to contact for service or repairs

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Need help? Visit the Assets Module Guide for a full walkthrough.