Getting Started Guide (1 of 4) - What is Property Tools

PropertyTools is a portfolio management platform for real estate investors. It stores your properties, associates key “objects” (leases, insurance, taxes, association fees, loans, service agreements), digitizes documents with AI, and then generates the appropriate financial entries and reports from those objects.   From there, you can use our AI to  automate your bookkeeping and build financial projections so that you always have visilibility both into hour your property portfolio is performing today and how it will perform in the future.   Property Tools will finally break out you so spreadsheet/google folder hell and put you in control of your portfolio.

There are 3 key steps to get started:

Step 1: Get Out of Spreadsheets and Get Organized 
You can upload your documents to Property tools and we will organize them for you, link agreements to properties, track your cost basis, renewals, mortgage balances, insurance expirations, and even provide monthly property value updates.   Now you have real time visilibity into your property portfolio value and a full calendar of any critical dates you should be aware of.  It only takes a few minutes, upload docs, review, and approve.

Step 2:  Get real time visibility into your cash flow, taxable income, and portfolio value
Once uploaded your leases, loans, property tax, insurance, association due, loans, and other agreements, we have not only digitized your reminders, we have also built the foundation of your financial profile.  Now we just need to layer in projections.  You can now build a long term financial projection simply by entering a few assumptions, such as expected appreciatioin rates, expected property rent increases and vacancy rates, insurance hikes, and property tax increases.   Now you have a full consolidated and "by-property" financial projection for your portfolio, based entirely on your digitized documents.

Step 3:  Automate bookkeeping
Now you have a powerful financial model for your portfolio but you need track the actual income and expenses coming through your bank account.   The good news is its easy because you have digitized your leases and the majority of your expense items through the document uploads.   Now you just need to connect your bank account an our system will match your bank transactions with those uploaded objects and automate your bookkeeping.

And just like that you are out of spreadsheets and completely in control of your portfolio with real time visibility into your portfolio performance, a clear view into future cash flow and complete peace of mind that nothing is going to slip by you.

And there is much more as well:

Track large improvements and equipment/appliance purchases and expected replacement
Stay on top of warranties so you can quickly respond to tenant problems
Reconcile property manager statements with ease
Track your LLCs and related filings